Managing your expo visitors
shouldn't be chaos.
Meet ExpoConnect — the complete visitor management platform for exhibitions.
From personalised invites to QR-code entry to post-event reports. Everything your team needs, nothing you don't. Works online and offline.
The problem
Most exhibitions still run on spreadsheets and guesswork.
Visitor data collected on Google Forms. Passes printed manually and handed out at the gate. Long queues as staff scramble to find names on a printout. After the event, data scattered across five devices in three different formats.
Organisers spend more time managing logistics than managing the event itself. And the data you need to plan next year's event — city breakdown, category mix, daily attendance — simply doesn't exist.
2 sec
average gate entry time per visitor
100%
verified visitor registrations via OTP
0
queue issues at the gate
Phase 1
Before the event
Build a verified, qualified visitor list before day one — not a chaotic rush at the gate.
Personalised Invitations
Send branded WhatsApp invites to your entire target audience before registration even opens.
Online Registration Form
A branded, mobile-responsive registration page with custom fields. Visitors register in minutes from any device.
WhatsApp OTP Verification
Every registration is verified via a one-time password sent to the visitor's WhatsApp. No fake sign-ups.
GST Number Validation
For B2B exhibitions — auto-validate visitor GST numbers at registration. Qualify your audience before they arrive.
Phase 2
At the gate
Fast, contactless entry for every visitor — whether they registered online or showed up on the day. No queues. No printouts. No chaos.
WhatsApp Pass Delivery
The visitor's QR pass is sent to their WhatsApp the moment they register. No app download, no printing — just show and scan.
QR-Code Scan Entry
Scan in under 2 seconds per visitor. Contactless, fast, no queues. Works on any device with a camera.
On-Counter Registration
Walk-ins handled without slowing down pre-registered visitors. Staff register newcomers on a separate counter in the same system.
How gate entry works
- 01Visitor registers online or at the counter
- 02WhatsApp pass delivered instantly — no app needed
- 03Visitor shows QR code at the gate
- 04Staff scans in under 2 seconds
- 05Entry logged, count updated live on dashboard
Phase 3
During the event
Stay in control while your event is live — from any device, anywhere in the venue.
Live Visitor Count
Always know exactly who is inside your event. Real-time entry counts on a live dashboard visible to your whole team.
Offline Mode
No internet at the venue? ExpoConnect keeps scanning. All data syncs automatically the moment connectivity returns.
Phase 4
After the event
The event ends. The data doesn't. Everything you need to plan next year starts here.
Full Data Export
Every visitor record — name, phone, company, GST, entry time — packaged into Excel/CSV and ready to send.
Post-Event Reports
State-wise visitor breakdown, category analysis, daily attendance trends. Compare across events over time.
Custom Reports on Demand
Need a specific cut of the data — by city, by trade, by day? We generate it. No extra charge.
Who uses ExpoConnect
Trusted by the associations running Punjab's largest trade exhibitions.
Hosiery Manufacturers & Traders Association
HMTA · Ludhiana
ExpoConnect managed HMTA's 25th Anniversary Exhibition — one of the largest hosiery trade events in Ludhiana. Visitors received WhatsApp QR passes before arrival, gate entry ran at 2 seconds per scan, and the organising committee had live attendance on their phones throughout the day.
- ✓Zero printed passes — fully digital
- ✓Live attendance dashboard for organisers
- ✓Full visitor database delivered post-event
Ludhiana Ready-Made Garments Manufacturers Association
LRGMA · Ludhiana
Spring–Summer Exhibition 2026: 50,000+ visitors, 200+ participating brands, four days of event. ExpoConnect handled online pre-registration, WhatsApp OTP verification, QR-code entry across multiple gates, and delivered a full post-event report.
- ✓50,000+ visitors managed across 4 days
- ✓Multi-gate QR scanning with live sync
- ✓State-wise visitor breakdown in post-event report
Ludhiana Woollen Manufacturers Association
LWMA · Ludhiana
ExpoConnect powered LWMA's winter garments trade exhibition, connecting Ludhiana's woollen and knitwear manufacturers with buyers across India. Fully digital registration, QR-code entry, and a complete post-event attendance report delivered to the organising committee.
- ✓Fully digital visitor registration & passes
- ✓QR-code gate entry for all attendees
- ✓Buyer-seller data packaged post-event
Pricing
Simple, per-event pricing.
Start with the base package and add exactly what your event needs. No yearly subscriptions — you pay per event.
Base package
₹10,000
per event
- ✓On-site counter registration
- ✓Pass printing at venue
- ✓Post-event dashboard & reports
- ✓Complete visitor database
- ✓Onboarding & setup support
Add-on modules
Add only what you need. Each module is optional and priced separately.
Online Registration Form
Visitors pre-register online, cutting on-site queues significantly
₹2,000
WhatsApp OTP Validation
Verified, authentic visitor registrations — no fake entries
₹3,000
GST Number Validation
Auto-validate GST details for B2B exhibitions
₹3,000
Online Database & Real-Time Sync
Live dashboard, instant admin access from anywhere
₹2,000
WhatsApp messaging
Pay-per-use — billed on actual messages sent.
OTP Verification
₹0.15 / message
Pass Delivery
₹0.15 / message
Event Invitations
₹0.90 / message
Hardware rental
Available for on-site deployment.
₹2,000
per system / per day
Each system includes: Laptop + Printer + 2D Barcode Scanner. Networking and internet billed separately if required.
All prices exclude GST. Customisation quoted separately.
Your data, fully secure
Encrypted storage, role-based access control. Visitor data is yours — it never leaves our secured Indian cloud infrastructure without your explicit export.
We handle all the setup
Custom form configuration, WhatsApp template approval, staff onboarding, system testing — all done before your event goes live. You focus on the event; we handle the technology.
Run smarter expos. Every time.
Contact us for a free demo before your next event. We'll walk you through the full system and put together a quote specific to your exhibition.
Also managing business operations? See Brix Software →